Sr. Project Secretary / Administrator in Abu Zaby [Abu Dhabi], United Arab Emirates

at Worley Parsons

Industry
Safety
Specialization
Administration & Office Support
Minimum Qualification
Bachelor's Degree
Required Experience
5 - 7 years
Employment Type
Full Time
Gender
Male or Female

Job Description

“WorleyParsons strives to be an industry leader in health, safety and environmental performance. Our vision is to achieve zero harm to people and assets, and zero environmental incidents. We select people who share our values, beliefs and commitment to this vision and who demonstrate the expected behaviours, competencies and performance associated with their prospective roles within the company.”

Position: Sr. Project Secretary / Administrator

Location: Abu Dhabi, UAE

 


Responsibilities

Job Descriptions                           


Responsibility

Manage a high level of calendar management of the Business Unit General Manager - Hydrocarbons

Ultimate

Screening of telephone calls and scrutinize and inspect all documents for signature

Ultimate

Prepare correspondence/memos/announcements using the approved formats and templates

Ultimate

Organize meetings and prepare minutes

Ultimate

Proactive set up of filing systems for business unit where required.

Ultimate

Gather report from the respective project managers to be incorporated to Hydrocarbons Monthly report

Ultimate

Organize travel arrangements and update travel tracker

Ultimate

Maintaining an awareness of project /proposals status and issues

Ultimate

Proactively form professional relationships with Worley clients and keep accurate client contact database

Ultimate

Maintain control budget for new and active projects to be used for the monthly project review.

Shared

Gather monthly measurement / forecast of project duration.

Shared

Maintain a record of Top Prospects / Must Win proposals for easy reference

Shared

Liaise with Customer Relationship Manager (CRM) for administration and communication.

Ultimate

Preparing expenses reports and sort out monthly credit card statement.

Ultimate

Provide technical assistance/support in the proposal team as required

Shared

Maintain confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.

Ultimate

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