- To implement sourcing plans with the goal of assuring specified quality, required delivery times and minimizing the total cost of the products and services.
- To support technical and engineering personnel with project support duties.
- To provide administration support and process all meeting minutes for progress meetings, management meetings and sponsor meetings.
- To liaise with document control and document expeditors regarding reviews and the approval of document and weekly reporting.
- To assist with the formatting of documents.
- To issue updated project documentation to contractors.
- To liaise with contractors on all facilities management requests.
- To act as the point of contact for personnel with maintenance issues in the office(s).
- To reconcile weekly project hours for project crew, subcontractors and staff.
- To assist with contract close outs including check-lists, signing and the archiving of documents.
- To provide technical support for the planning lead and planners as
- To maintain incoming/ outgoing correspondence registers and report weekly on action logs.
- 5 years of relevant work experience.
- A Bachelor of Science degree, Higher National Diploma or an equivalent degree in an Administrative, Technical or Science discipline.
- Advanced use of the Microsoft Office Suite (Excel, PowerPoint, Word, Project and Outlook).
- Ability to establish and maintain complex spreadsheets, databases and records for the purpose of controlling and managing site activities.
- Strong IT skills is an added advantage.
- Strong administrative skills.
- Strong oral and written communication skills.
- Strong interpersonal and leadership skills.
- Attention to detail and high level accuracy in proof reading documentation (including emails) prior to distribution.
- Respect for and understanding of confidentiality.
- Eloquent and clear communication in the English language to construct emails and minute-taking.
- Knowledge of document control procedures.
- Ability to work within a team environment as well as autonomously.
- Highly self-motivated, methodical in approach to completing tasks, detailed and organized.
- Contribute and show initiative towards administration improvements