Visa Assistant in Dubayy [Dubai], United Arab Emirates

Banking / Financial Services
Administration & Office Support
Minimum Qualification
High School
Required Experience
3 - 5 years
Employment Type
Full Time
Male or Female

Job Description

•Processing of Residence Visas and Emirates IDs for locally recruited staff with Immigration and EID Authorities
•Processing of Residence IDs for internationally recruited staff with Ministry of Foreign Affairs
•Assistance with dependent visas for families of staff and their domestic help, e.g. drivers, gardeners, maids, etc.
•Assistance with conversion of Driving licenses to UAE for international staff
•Processing issuance of UN traffic plates for international staff
•Assistance with mission visas to various countries
•Independently drafting emails, letters and faxes to the Ministries, Embassies/Consulates as required from time to time
•High quality word processing, proofreading and editing, correspondence and documents in Arabic.
•Retrieving/extracting information from various sources, including Government/Ministry/Embassy/Consulates websites and the internet as necessary.
•Establishing, updating/maintaining relevant files.
•Handling written and verbal requests from internal clients.
•Providing assistance for visas relating to groups/VIPs visiting for events, conferences, workshops, meetings, etc.
•Assisting with the clearance of shipments concerning IFC or its staff after obtaining exemption of customs duty from MOFA.
•Representing IFC in governmental offices, police stations, etc. as required.
•Undertaking ad hoc assignments on a need basis.
•Maintaining confidentiality and professional conduct at all times


•University degree preferred - High School diploma mandatory.
•At least 3 years of relevant work experience mandatory. Experience with UN Agencies preferred.
•Excellent administrative and communication skills.
•Organizational skills and the ability to multi-task.
•Strong interpersonal skills, positive attitude and flexibility to work effectively in a team-oriented and multi-cultural environment.
•Ability to prioritize workload and work well under pressure with minimum supervision to meet timelines.
•High degree of initiative and commitment to meeting deadlines.
•Strong Arabic & English language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation and style.
•Willingness to perform ad hoc tasks. 
•Ability to stretch working hours, when required.

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