Assistant Purchasing Manager Full Time

Dubayy [Dubai], United Arab Emirates | Diploma | 5 - 7 years | Full Time | Male or Female | Hospitality | Hospitality/Leisure

Job Summary

Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following: 

  • Collects and compiles list of suppliers and their available merchandise, equipment and services in accordance with hotel requirements.
    Receives proper purchase requisitions from Head of Departments
  • Calls for quotations for any items costing more than Dhs.500 and inquire into prices from various suppliers. A minimum of three independent genuine quotations must be obtained.
  • Compares prices with previous purchases and with current market prices.
  • Raises the local Purchase Order (LPO) in the name of the supplier selected.
  • Will raise no direct order for purchases from suppliers without a proper L.P.O / approval of Purchasing Manager.
  • Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
  • Carries out regular market survey prices of all items and services for the hotel by keeping constant touch with the suppliers and submits periodical reports to the Purchasing Manager.
  • Follows up and ensures that goods are delivered in accordance with the purchase order and without any delay.
  • Makes sure that all suppliers’ deliveries are made in the receiving area form 8a.m to 12 noon each day except Fridays and Public holidays.
  • Ensures that suppliers submit their Invoice / Delivery Note in duplicate, fully priced, together with the merchandise.
  • Issues a petty cash voucher for all small purchases below Dhs.500 on a daily basis and forwards the voucher in the following order for approval and payment:
  • Responsible for making sure that the administrative procedures relating to the purchase of goods are followed.
  • Ensures that the suppliers follow the rules relating to hygiene of goods delivered.
  • Enables the cost of expenses to be kept to a minimum by means of scrupulous maintenance of administrative documents
  • Keeps all records in a way that they can be checked at any time for information or audit purposes.
  • Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner. 

Job Requirements
  • Minimum of 5 years experience in Stores, Purchasing & Receiving, preferably within a hotel environment
  • Strong interpersonal, communication, organization and follow-through skills
  • Ability to develop and build relationships, utilize skills appropriately
  • Ability to process information and merchandise through computer system
  • Ability to maintain a fair, consistent set of standards as they apply to work force
  • Ability to adjust priorities and manage time wisely in a fast-paced environment.
  • Ability to communicate in a clear, concise, understandable manner, and listen attentively to other colleagues 
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