Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following: 

• Collects and compiles list of suppliers and their available merchandise, equipment and services in accordance with hotel requirements.
  Receives proper purchase requisitions from Head of Departments
• Calls for quotations for any items costing more than Dhs.500 and inquire into prices from various suppliers. A minimum of three independent genuine quotations must be obtained.
• Compares prices with previous purchases and with current market prices.
• Raises the local Purchase Order (LPO) in the name of the supplier selected.
• Will raise no direct order for purchases from suppliers without a proper L.P.O / approval of Purchasing Manager.
• Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
• Carries out regular market survey prices of all items and services for the hotel by keeping constant touch with the suppliers and submits periodical reports to the Purchasing Manager.
• Follows up and ensures that goods are delivered in accordance with the purchase order and without any delay.
• Makes sure that all suppliers’ deliveries are made in the receiving area form 8a.m to 12 noon each day except Fridays and Public holidays.
• Ensures that suppliers submit their Invoice / Delivery Note in duplicate, fully priced, together with the merchandise.
• Issues a petty cash voucher for all small purchases below Dhs.500 on a daily basis and forwards the voucher in the following order for approval and payment:
• Responsible for making sure that the administrative procedures relating to the purchase of goods are followed.
• Ensures that the suppliers follow the rules relating to hygiene of goods delivered.
• Enables the cost of expenses to be kept to a minimum by means of scrupulous maintenance of administrative documents
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.