at a Confidential Company

ICT / Telecommunications
Information Technology
Minimum Qualification
Bachelor's Degree
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female

Job Description

Job Description:
• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Coordinates office management activities for the CEO and executive management of the Company.
• Researches, compiles, assimilate, and prepares confidential and sensitive documents, and briefs the CEO or executive management regarding content.
• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the CEO, executive management and staff.
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the CEO or executive accordingly
• Makes referrals to appropriate staff or provides requested information.
• Informs others of the CEO or executive’s position on issues.
• Composes letters and memoranda in response to inquiries.
• Acts as liaison between the CEO and executive management, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
• Produces a variety of documents, charts, and graphs in final form.
• Updates CEO and executive management on status of issues before scheduled meetings.
• Prepares agenda and collects materials for meetings, speeches, and conferences; Takes minutes and keeps records of proceedings.
• Plans and coordinates arrangements for professional conferences.
• Reviews, proofreads, and edits documents prepared for the CEO and executive management’s signature.
• Takes and transcribes dictation on technical and confidential matters from the CEO or executive managers.
• Coordinates and facilitates the CEO’s and executive manager’s calendar to arrange appointments, meetings, and conferences.

Required Skills or Experience
• Effective verbal and listening skills
• Communications skills
• Effective written communication skills
• Stress management skills
• Time management skills
• Computer skills including the ability to operate computerized Microsoft Office processing programs at a highly proficient level.
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