General Office Clerks in United States

at a Confidential Company

Engineering / Technology
Administration & Office Support
Minimum Qualification
Required Experience
1 - 3 years
Employment Type
Full Time
Male or Female

Job Description

Job Summary:

Incumbents are to perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring adequate knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual departments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.

Duties and Responsibilities:

* Collect, count, and disburse money, do basic bookkeeping and complete banking transactions.

* Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.

* Answer telephones, direct calls and take messages.

* Compile, copy, sort, and file records of office activities, business transactions, and other activities.

* Complete and mail bills, contracts, policies, invoices, or checks.

* Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

* Compute, record, and proofread data and other information, such as records or reports.

* Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

* Complete work schedules, manage calendars and arrange appointments.

* Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.

* Review files, records, and other documents to obtain information to respond to requests.

* Process and prepare documents, such as business or government forms and expense reports.

* Monitor and direct the work of lower-level clerks like the Mail Clerks.

* Type, format, proofread and edit correspondence and other documents, from notes or dictating machines, using computers.

* Deliver messages and run errands for Company Staffs.

* Count, weigh, measure, and/or organize materials.

* Inventory and order materials, supplies, and services.

* Prepare meeting agendas, attend meetings, and record and transcribe minutes.

* Troubleshoot problems involving office equipment, such as computer hardware and software.

* Make travel arrangements for office personnel.

Skills and Abilities:

* Good interpersonal Skills and respect for all Staffs

* A Can do Attitude

* Proficient in Computer Use and in the Microsoft Office Suite and Internet Saavy.

* Think on his/her feet and learn fast.

Education and Experience:

* OND Degree

* At least one year experience in a similar field.

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